Last Update on: 01 August 2023

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1. Purpose
2. Scope
3. Definitions and Acronyms
4. Objectives
5. Eligibility Criteria
6. Rates and Payments
7. Application Procedure
8. Implementation and Compliance
9. Compliance and Performance Indicators
10. Document Amendment Information
11. Appendixes

1. PURPOSE

The following guidelines aim to support the administration of editing services.

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2. SCOPE

The following guidelines are intended to provide editing services for KFUPM faculty members, researchers, postdoctoral fellows, and graduate students aimed at improving their research records in peer-reviewed journals and conferences.

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3. DEFINITIONS AND ACRONYMS 

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4. OBJECTIVES

1. The main objective of editing services is to help faculty and researchers improve their research output by reducing the risk of manuscript rejection due to linguistic and/or structural reasons as well as ensuring appropriate journal selection.
2. DR will provide KFUPM researchers with the described editing services at special discounted rates through the world-class publishing company CACTUS-EDITAGE.
3. DR, in collaboration with CACTUS-EDITAGE, will also organize a series of webinars/workshops which aim to enable researchers to improve their authoring skills at any stage of their career.

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5. ELIGIBILITY CRITERIA

5.1 Individuals Eligible for Editing Services are:

1. Faculty members (professors, associate professors, assistant professors)
2. Researchers (research scientists, research engineers)
3. Postdoctoral fellows

5.2 The types of publications accepted are:

1. Journal articles
2. Conference articles and abstracts
3. Research grant proposals
4. Scientific Textbook authored by a KFUPM faculty/researcher.
5. Posters presented at the conference.
   

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6. RATES AND PAYMENTS

6.1 The rates and descriptions of the offered services are given in Table 1.

6.2 The fees associated with editing services are typically paid for through externally funded research projects. However, to promote and encourage submissions to high-impact journals, KFUPM offers the following privileges to its research community:

KFUPM will cover the editing fees of one (1) journal article per calendar year, for each faculty, researcher, and postdoctoral fellow.

If the article that had undergone editing (by one of the indicated service providers) is accepted for publication in a Q1 or Q2 journal (per Clarivate’s quartile rankings), KFUPM will cover the editing fees of one  additional journal article for the author (who submitted the original article) within one year of acceptance for publication. This process will continue as long as the edited article is accepted for publication in a Q1 or Q2 journal.

Faculty members, researchers, or postdoctoral fellows who have already availed themselves of the annual free-article opportunity and who do not have externally funded research projects that can be charged for the editing fees can self-pay at the special KFUPM rates. When an article is accepted for publication in a Q1 or Q2 journal, the author can request reimbursement of its editing fees by submitting the Reimbursement Form (Appendix B) to DR at editingservices@kfupm.edu.sa.

There is no limit on the number of Q1 or Q2 journal articles for which editing fees will be reimbursed. 

6.3 The rank of the journal will be considered at the time of manuscript acceptance. 

To see the list of Clarivate’s Q1 and/or Q2 journals the following steps are required:

1. Follow the link (here). 
2. Click the Filter drop-down menu on the left
3. Click JIF Quartile
4. Check Quartile 1 for Q1 journals and/or Quartile 2 for Q2 journals
5. Hit Apply
   

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7. APPLICATION PROCEDURE

7.1 To apply for editing services, the applicant needs to follow the steps below:

1. Applicant should select the type of service from Table 1.
2. Applicant should upload his/her document on the landing page (Click Here).
3. If the applicant is satisfied with the quotation (fees and delivery time), he/she should fill out and sign the application form (Appendix A); available on the DR website (Click Here).
4. The form must be submitted to the DR Office of Sponsored Research at: editingservices@kfupm.edu.sa

7.2 Self-paying authors do not need to submit the application form.

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8. IMPLEMENTATION AND COMPLIANCE

1. DR shall implement these guidelines.
2. DR shall monitor the allocation of funds for editing services.
3. Non-compliance with any provision in these guidelines shall be reported to DR.

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9. COMPLIANCE AND PERFORMANCE INDICATORS

In monitoring and reviewing the implementation of these guidelines, the following compliance and performance indicators shall be used:

• Number of KFUPM authors supported each year;
• Total funds allocated each year to cover editing services;
• Number of publications in Q1 journals as per the Journal Citation Report by Clarivate each year;
• Number of publications in Q2 journals as per the Journal Citation Report by Clarivate each year.

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10. DOCUMENT AMENDEMTN INFORMATION

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11. APPENDIXES

• Appendix 1 - Application Form for Editing Services
• Appendix 2 - Reimbursement Form for Editing Services

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