MbSC2030 Direct Funded Research Grant Guidelines

MbSC2030 Direct Funded Research Grant Guidelines

Last Update on: 19 November 2024

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  1. Purpose
  2. Scope
  3. Definitions and Acronyms
  4. Objectives
  5. Eligibility Criteria
  6. Grant Benefits
  7. Application Documentation
  8. Review and Evaluation
  9. Acknowledgements
  10. Implementation, Compliance, and Reporting
  11. Compliance and Performance Indicators
  12. Document Amendment Information
 
1. PURPOSE

The purpose of these guidelines is to support the administration of the Direct Funded Research Grant under the Joint Collaboration Agreement with Mohammed bin Salman Center (MbSC2030) for Future Science and Technology for Saudi-Japan Vision 2030 at the University of Tokyo.

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2. SCOPE
  1. These guidelines apply to support faculty members and RI researchers to establish collaboration to MbSC2030.
  2. These guidelines apply to all IRC affiliates and RI researchers
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3. DEFINITIONS AND ACRONYMS 
1. Definitions
Principal InvestigatorThe primary individual responsible for the preparation, conduct, and administration of a research grant and project agreement.
ProjectA product of an approved research proposal that is scientifically reviewed by a competent body and has an allocated fund administered by DR. It generally seeks to systematically investigate a problem through scientific methodologies conforming to academic best practices to achieve the defined research objectives.
ProposalA detailed and structured request for funding prepared in accordance with the sponsor’s instructions and requirements.
Research Project OutcomesProject outcomes are only those which are direct outcomes of the project after its inception and that reflect clear acknowledgement of the project and its number. Only those publications that are real outcomes of the project and acknowledge the project number should be included as part of the final report.
CollaboratorAn academic partner who is expert in field and works jointly with others across disciplines and organization to achieve a common goal.
Co-InvestigatorAn individual with specific responsibilities and a key role in carrying out the project in coordination with the principal investigator
2. Acronyms
DRDeanship of Research
IRCInterdisciplinary Research Center
KFUPMKing Fahd University of Petroleum and Minerals
MbSCMohammed bin Salman Center for Future Science and Technology
PIPrincipal Investigator 
Co-ICo-investigator
URCUniversity Research Committee
UTokyoUniversity of Tokyo
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4. OBJECTIVES
  1. The Direct Funded Research Grant aims to support faculty members and researchers to explore novel research ideas in the areas of interest to the Kingdom of Saudi Arabia and Japan by promoting collaboration between KFUPM and UTokyo.
  2. The following research areas have been identified as focus areas of the existing research interest at KFUPM:
    • Sustainable Environment and Essential Need
    • Healthcare & Wellness
    • Energy & Industry Leadership
    • Economies of the Future
  3. The research proposal should be in line with KFUPM Grand Challenges and Innovation Goals available at the link (Click Here)
  4. The team should clearly indicate which Grand Challenges and Innovation Goals their proposal falls under.
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5. ELIGIBILITY CRITERIA
  1. Applicant eligibility:
    • All professorial rank faculty members who are IRC affiliates are eligible to apply for the Grant.
    • All Senior Research Scientists and Research Scientists (I, II, II) with approval from their center director.
  2. The project team will consist of a maximum of three (3) KFUPM members; namely one principal investigator in addition to two co-investigators.
  3. The project should have collaborator who is an affiliated to MbSC2030. (https://mbscenter.u-tokyo.ac.jp/english/affiliate_laboratories)
  4. KFUPM member can be funded for a maximum of one project under this grant.
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6. GRANT BENEFITS
  • The Grant will provide a maximum of SAR 200,000 not exceeding 24 months for:
    • Compensation for Principal Investigator SAR 1,200 per month
    • Compensation for Co-Investigator SAR 1,000 per months
    • Compensation for undergraduate student (1,000 SAR/month);
    • Technician compensation SAR 400 per months
    • Secretary compensation SAR 500 per every 6 months
    • Equipment and supplies;
    • Books and reference materials;
    • Publication support;
    • Journal submission fees (KFUPM Business School only);
    • International and local scientific visits;
  • At any given point of time the faculty member will be entitled for manpower compensation from a maximum of one project either as principal investigator or as a co-investigator.
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7. APPLICATION DOCUMENTATION 
7.1 Proposal Template
  1. Application may be submitted by the PI twice a year.
  2. Application must be submitted electronically through system using the appropriate Proposal Template available on the link (Click Here)
7.2 Budget Preparation 
  1. Applications must include a detailed budget based on the following maximum allocations and periods (Budget Template).
    SN Item Maximum Allocation (SR) Period
     Principal Investigator 1,200 month
     Co-Investigator 1,000 month
     Graduate Student (Pursuing PhD)No incentive Month
     Graduate Student (Pursuing MS)No incentive Month
     Undergraduate Student1 1,000 Month
     Technician400 Month
     Secretary 1000 Year
     Desktop/Laptop2 15,000 Project
     Standard Printer2 1,500 Project
     Multifunction Printer2 2,000 Project
     Workstation 2 26,000 Project
     Books & Reference Materials 2,500 Project
     Chemical  As needed
     Materials  As needed
     Supplies  As needed
     Publication3 15,000 Project
     International Scientific Visit4 14 Days Per Year
     Local Scientific Visit4 (within KSA) 2 Days Per Visit
     Travel5  As needed
     Journal Submission Fee (KFUPM Business School Only) 3,600/ Project US $300 per paper for first submission

    1At any given point in time, he/she will be entitled for compensation only through one research project, however Students can participate additionally in one Dhahran Techno Valley Grant. 

    2The approvals of IT peripherals like Desktop/Laptop/Printer/Scanner are subject to justifications, No Objection Letter from IT Center and not being issued from a previously approved project by the Deanship of Research.

    3 The PI should be an IRC affiliate to claim publication support

    4 International Scientific Visit should be to MbSC and internal visits if required are subjected to approvals

    5 Inviting UTokyo Collaborators to KFUPM can be covered under the KFUPM Ibn Sina Global Scholarship to provide Economy Class ticket and accommodation at KFUPM Inn.

  2. When the proposal is accepted, the approved project budget will be conveyed before the official start of the project along with the project approval memo.
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8. REVIEW AND EVALUATION
  1. Proposals will be evaluated by the University Research Committee (URC) based on the received input from the international experts in the field.
  2. Proposals will then be screened and evaluated by DR.
  3. The criteria include the following:
    • project justification;
    • novelty of the proposed work
    • relevance to KFUPM research strategic areas;
    • clarity and achievability of proposed objectives;
    • methodology;
    • significance of the project’s expected outcomes.
  4. The URC shall discuss the proposals received and their evaluations, and either:
    • recommend for immediate approval; or
    • not recommend approval.
  5. Applicants will be advised and informed accordingly.
  6. Project recommendations are subject to the available of budget.
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9. ACKNOWLEDGMENTS

  • Proper acknowledgment of KFUPM affiliation and internally-funded research grant support (along with the project number) in all publications and other outcomes is mandatory as given at the link here.

  • Publications or other outcomes with no acknowledgement of the project number will not be considered as an outcome of the project.
  • Multiple acknowledgements in project outcomes should be treated according to the Multiple Project Acknowledgement Guidelines.

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10. IMPLEMENTATION, COMPLIANCE, AND REPORTING
  • Implementation and Compliance
    1. DR shall implement these guidelines.
    2. The DR shall monitor projects supported by Research Grants.
    3. Non-compliance with any provision in these guidelines shall be reported to DR.
  • Reporting
    1. The PI shall submit a progress report semi-annually (every 6 months) on or before the due date as per the agreement in the prescribed Progress Report Template available on the DR website.
    2. The PI shall submit a final report on the findings to DR within one month of the completion date of the project. There are two types of final report format that should be used:
      • Type-A Report: In the event the project team has submitted/accepted/published Journal Paper(s) a brief final report in the DR format should be submitted along with all copies of the publication(s).
      • Type-B Report: In the event the project team does not have published/submitted Journal paper(s), a detailed report needs to be submitted.
    3. The PI could apply for extension of the submission date before 2 months of the original submission period.
    4. Submission of the final report later than the one-month period without getting approval from DR could affect future funding requests submitted by the PI.
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11. COMPLIANCE AND PERFORMANCE INDICATORS 

In monitoring and reviewing the implementation of these guidelines, the following compliance and performance indicators shall be used:

  1. Number of grants awarded each year;
  2. Submission of funded project progress and final reports;
  3. Number of successfully completed projects each year;
  4. Number of conferences attended by recipients.
  5. Research outcomes and impacts
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12. DOCUMENT AMENDMENT INFORMATION
Version #Amendment DateAmendment Description 
1Month, date, year 
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