Last Update on: 28 October 2024

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1. Purpose
2. Scope
3. Definitions and Acronyms
4. Objectives
5. Eligibility Criteria
6. Grant Benefits
7. Application Documentation
8. Review and Evaluation
   
9. Acknowledgements
   
10. Implementation, Compliance, and Reporting
    
11. Compliance and Performance Indicators
    
12. Document Amendment Information
    

1. PURPOSE

The purpose of these guidelines is to support the administration of the Direct Funded Research Grant under the Joint Collaboration Agreement with Mohammed bin Salman Center (MbSC2030) for Future Science and Technology for Saudi-Japan Vision 2030 at the University of Tokyo.

2. SCOPE

1. These guidelines apply to support faculty members and RI researchers to establish collaboration to MbSC2030.
2. These guidelines apply to all IRC affiliates and RI researchers

3. DEFINITIONS AND ACRONYMS 

4. OBJECTIVES

1. The Direct Funded Research Grant aims to support faculty members and researchers to explore novel research ideas in the areas of interest to the Kingdom of Saudi Arabia and Japan by promoting collaboration between KFUPM and UTokyo.
2. The following research areas have been identified as focus areas of the existing research interest at KFUPM:
   • Sustainable Environment and Essential Need
   • Healthcare & Wellness
   • Energy & Industry Leadership
   • Economies of the Future
3. The research proposal should be in line with KFUPM Grand Challenges and Innovation Goals available at the link (Click Here)
4. The team should clearly indicate which Grand Challenges and Innovation Goals their proposal falls under.

5. ELIGIBILITY CRITERIA

1. Applicant eligibility:
   • All professorial rank faculty members who are IRC affiliates are eligible to apply for the Grant.
   • All Senior Research Scientists and Research Scientists (I, II, II) with approval from their center director.
2. The project team will consist of a maximum of three (3) KFUPM members; namely one principal investigator in addition to two co-investigators.
3. The project should have collaborator who is an affiliated to MbSC2030. (https://mbscenter.u-tokyo.ac.jp/english/affiliate_laboratories)
4. KFUPM member can be funded for a maximum of one project under this grant.

6. GRANT BENEFITS

7. APPLICATION DOCUMENTATION 

7.1 Proposal Template

1. Application may be submitted by the PI twice a year.
2. Application must be submitted electronically through system using the appropriate Proposal Template available on the link (Click Here)

7.2 Budget Preparation 

1. Applications must include a detailed budget (Read More).
2. When the proposal is accepted, the approved project budget will be conveyed before the official start of the project along with the project approval memo.

8. REVIEW AND EVALUATION

1. Proposals will be evaluated by the University Research Committee (URC) based on the received input from the international experts in the field.
2. Proposals will then be screened and evaluated by DR.
3. The criteria include the following:
   • project justification;
   • novelty of the proposed work
   • relevance to KFUPM research strategic areas;
   • clarity and achievability of proposed objectives;
   • methodology;
   • significance of the project’s expected outcomes.
4. The URC shall discuss the proposals received and their evaluations, and either:
   • recommend for immediate approval; or
   • not recommend approval.
5. Applicants will be advised and informed accordingly.
6. Project recommendations are subject to the available of budget.

9. ACKNOWLEDGMENTS

• Proper acknowledgment of KFUPM affiliation and internally-funded research grant support (along with the project number) in all publications and other outcomes is mandatory as given at the link here.

• Publications or other outcomes with no acknowledgement of the project number will not be considered as an outcome of the project.
• Multiple acknowledgements in project outcomes should be treated according to the Multiple Project Acknowledgement Guidelines.

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10. IMPLEMENTATION, COMPLIANCE, AND REPORTING

• Implementation and Compliance
  1. DR shall implement these guidelines.
  2. The DR shall monitor projects supported by Research Grants.
  3. Non-compliance with any provision in these guidelines shall be reported to DR.
• Reporting
  1. The PI shall submit a progress report semi-annually (every 6 months) on or before the due date as per the agreement in the prescribed Progress Report Template available on the DR website.
  2. The PI shall submit a final report on the findings to DR within one month of the completion date of the project. There are two types of final report format that should be used:
     • Type-A Report: In the event the project team has submitted/accepted/published Journal Paper(s) a brief final report in the DR format should be submitted along with all copies of the publication(s).
     • Type-B Report: In the event the project team does not have published/submitted Journal paper(s), a detailed report needs to be submitted.
  3. The PI could apply for extension of the submission date before 2 months of the original submission period.
  4. Submission of the final report later than the one-month period without getting approval from DR could affect future funding requests submitted by the PI.

11. COMPLIANCE AND PERFORMANCE INDICATORS 

In monitoring and reviewing the implementation of these guidelines, the following compliance and performance indicators shall be used:

1. Number of grants awarded each year;
2. Submission of funded project progress and final reports;
3. Number of successfully completed projects each year;
4. Number of conferences attended by recipients.
5. Research outcomes and impacts

12. DOCUMENT AMENDMENT INFORMATION