Last Update on: 17 April 2024

Jump to:

1. Purpose
2. Scope
3. Definitions and Acronyms
4. Objectives
5. Duration
6. Annual Allocation
7. Eligibility Criteria
8. Benefits
9. Application Procedure
10. Review and Evaluation
    
11. Visit Report
    
12. Acknowledgements
    
13. Implementation, Compliance, and Reporting
    
14. Compliance and Performance Indicators
    
15. Document Amendment Information
    

1. PURPOSE

The purpose of these guidelines is to support the administration of the Summer Inbound Program for both International and local (within the Kingdom of Saudi Arabia) Visiting scholars.

 Jump to Top

2. SCOPE

1. These guidelines apply to the support of Summer Inbound International Visiting Program giving opportunity of inviting highly distinguished faculty, researchers and/or scholars to visit KFUPM for exchange of experiences, possible recruitment, contributing to on-going project, or expanding collaboration during summer.
2. These guidelines apply to all KFUPM faculty, researchers and external visitors.

Jump to Top

3. DEFINITIONS AND ACRONYMS 

 Jump to Top

4. OBJECTIVES

1. The Summer Inbound International Visiting Program supports the interaction of KFUPM’s professorial rank faculty members and researchers with scholars and researchers in other reputable Universities, national labs, research institutes, or in industry to be hosted at KFUPM during summer.
2. The program aims to support academic colleges, departments and researcher centers to invite highly distinguished faculty, researchers and/or scholars to visit KFUPM for exchange of experiences, possible recruitment, contributing to on-going project, or expanding on collaboration during summer.

 Jump to Top

5. DURATION

The visiting faculty or researcher can extend his/her stay at KFUPM to a maximum period not exceed 2 months

 Jump to Top

6. ANNUAL ALLOCATION

The University will allocate each year slots for Interdisciplinary Research Centers (IRCs) and academic departments. Visiting scholars’ program will be competitive at the university level.

 Jump to Top

7. ELIGIBILITY CRITERIA

1. Applicant eligibility:
   • The unit host must be an academic department or research center or college or Vice President Office
   • The external collaborator visiting should not be a graduate from KFUPM
   • Visitor should not be the advisor or mentor of the KFUPM (Host) faculty
   • The external visitor has not utilized the program before in the same fiscal year.
2. Research affiliates from the Interdisciplinary Research Centers (IRCs) and professorial faculty members in academic department are eligible to apply for an Summer Inbound Visiting Scholars to invite an external collaborator to KFUPM, provided all expenses are charged to externally funded project and with an approval of home-department/center
3. Applicants must hold a PhD or equivalent terminal degree in their field of expertise
4. Applicants must have a strong publication record and demonstrably active research agenda aligned with KFUPM's research priorities.

 Jump to Top

8. BENEFITS

The University will provide the following support to the selected applicants:

1. Furnished housing (bachelor accommodation) on the KFUPM campus.
2. Prorated stipend to over movement and living expenses based on evaluation for international professional ranked faculty members and researchers only
3. Round-trip tickets (economy class) for international professional ranked faculty members and researchers only
4. Access to research facilities, laboratories, and libraries
5. Collaborative opportunities with KFUPM faculty and researchers
6. Title at KFUPM as Visiting Fellow

 Jump to Top

9. APPLICATION PROCEDURE

1. Deanship of Research Oversight and Coordination (DROC) will announce the dates for receiving applications for the KFUPM International Summer Visiting Program. In addition, reminders will be sent to all faculty members and researchers well before the deadline to help them submit research application to the Deanship in a timely fashion.
2. he KFUPM host unit will submit the application in the format prescribed available on the DROC website.
3. The application needs to be submitted online
4. Application form should contain details of the visiting scholar, name of host faculty/researcher, plan of the tasks/activities to be performed during the visit to the University.

 Jump to Top

10. REVIEW AND EVALUATION

1. After being evaluated by the Center Directors/Department Chair, the DROC will screen the application to ascertain that the above criteria and guidelines have been taken into consideration.
2. Each application will be assessed after being evaluated by selected experts in the area of the proposed research (as needed).
3. Criteria used in evaluating application include: clarity & achievability of proposed objectives, methodology, significance of visit’s expected outcomes, etc.
4. Since the number of positions available for the inbound international visitors are limited, the applicants are ranked and selected on the basis of first come, first served. Preference is given to applicants with strong application and those who have not availed this opportunity in the past.
5. The application could be discussed by both the Visiting Scholars Special Committee and Visiting Scholars and Postdocs Office for international visitors, whereas for local visitors decision by the Visiting Scholars and Postdocs Office (VSPO) is sufficient. and Subsequently the application is either;
   1. Recommended for immediate approval, or
   2. Not recommend for approval.
6. The final approving authority for the international visitors lies with the President, whereas for local visitors approval of Vice President for Research and Innovation or Vice President for Academic Affairs is sufficient.

 Jump to Top

11. VISIT REPORT

1. The program will be administered by DROC to assure outcomes such as:
   1. publications in reputed journals with the host professor;
   2. evidence of academic and/or research collaboration with the host institution/professor;
   3. Initiate an idea for a joint research project with the host professor
   4. recruitment of reputable faculty/researchers to KFUPM
2. Upon completion of the visit, the host unit should submit a brief report to DROC.
3. Such outcomes should result from this specific program and should not have been obtained prior to visit.
4. A sample of the report, requirements and guidelines, are available on the DROC website or applicant could use the template provided by the Department Chairman/Center Director.

 Jump to Top

12. ACKNOWLEDGEMENTS

1. Proper acknowledgment of KFUPM support in all publications/presentations and other outcomes resulting from the program is mandatory.
2. Publications or other outcomes with no acknowledgement would not be considered as program outcome(s).
3. Multiple acknowledgements will be treated as per announced policy (Examples of Typical cases and acknowledgements are available at Multiple Acknowledgements Guidelines).

 Jump to Top

13. IMPLEMENTATION, COMPLIANCE, AND REPORTING

1. DROC shall implement these guidelines.
2. The DROC shall monitor the International Visiting Program.
3. Non-compliance with any provision in these guidelines shall be reported to DROC.

 Jump to Top

14. COMPLIANCE AND PERFORMANCE INDICATORS 

In monitoring and reviewing the implementation of these guidelines, the following compliance and performance indicators shall be used:

1. Number of Summer inbound visits completed each year;
2. Submission of visit reports within one months of the visit end date;
3. New externally funded projects resulted from the visit;
4. Number of collaborative journal articles (ISI/Scopus indexed) by recipients and host;
5. Number of collaborative conference papers (ISI/Scopus indexed) by recipients and host;
6. Number of technology transfer to KFUPM.

 Jump to Top

15. DOCUMENT AMENDMENT INFORMATION

Jump to Top